Company Administrator (Part time)

Salary: £21,000 - £23,000 FTE dependent on experience (Pro Rata £12,600 - £13800)
3 days per week (Flexible working, includes some evenings and weekends) in the first instance
Office Location: Cherwell Theatre Company office at The Mill Arts Centre
Interview date: 18th July

About Us

Cherwell Theatre Company (CTC) are seeking a friendly, approachable and highly organised Company Administrator to join our team in Banbury.

CTC (Registered Charity no 1137145) creates an environment where young people can be themselves, make new friends and feel a real sense of value. We work collaboratively with them to bring their unique qualities and aspirations to life through inclusive community theatre. Our patron is Sir Trevor Nunn who supports us in the belief that “CTC truly provides access for all regardless of background.”
Over 19 years we have delivered 1,000+ weekly sessions, worked with 20+ community organisations, presented 16 accessible family shows, 3 youth festivals and 3 Theatre in Education plays reaching 100,000+ school children across our district.
We provide:
• Weekly drama and visual arts workshops and one-to-one mentorships for ages 5 – 25 both in our open access classes and our community groups taking place in partner settings. We also offer holiday provision that is low cost or free throughout the year.
• Issue-based creative workshop programmes around the issues young people tell us are affecting their lives such as our Enact Healthy Relationships programme and our Park Rangers creative eco project.
• Co-Production of professional performances devised and created with young people, for young people such as our recent Mutineers performance at Tooley’s Boatyard which was written by a member of our regular provision.
• Professional Productions produced in response to pertinent and current issues facing young people such as our production Sam and Zoe Vs Evermore looking at male mental health.
Young people are offered a variety of access points to get involved, whether for a week in the holidays, over a school term or for many years, becoming an embedded part of the company. Roles range from acting to stage management, writing, directing, and many technical theatre roles.

About the Role
The Company Administrator is a vital part of the core team and the friendly face of the organisation. They will run the day to day administration of the company including:

Communications
• Liaising with our partners in the community and school settings as required.
• Liaising with families of participants on key projects.
• Ensuring a high standard of professional communication with external organisations.

Marketing & Promotion
• Support with social media posts in collaboration with core staff team and freelancers.
• Circulate Press Releases to our key media contacts.
• Work to promote participant sign up on identified projects.
• Help to ‘tell the story’ of the company both online and in local media outlets.
• Promoting events and ticket sales.

Supporting with project administration
• Contracting freelance staff and creatives.
• Performing DBS checks for staff where required (full training provided).
• Scheduling as required.

Finance
• Support the Creative Communities Director with the day-to-day finances of the company.
• Receiving, checking and paying invoices.
• Reconciling finances.
• Working with Xero accountancy software (training provided).

Other duties
• Acting as secretary to the board of trustees.
• Room bookings.
• Any other duties as agreed with line manager.

Person specification

We are looking for someone who is ready to take on a challenge! Working at CTC is fast paced and varied. The work enriches young people’s lives through creative exploration and we are seeking someone who wants to use their skills to support that positive change to happen.

• Good knowledge of Word, Excel, Canva and Mail Chimp (training can be provided where necessary).
• Ability to produce accurate work.
• Ability to undertake a range of administrative procedures.
• Ability to organise and prioritise work.
• Excellent communication skills with a diverse range of people from participants, to their families, to community partners and volunteers both in person and on the phone/video conference call.
• Excellent numerical and literacy skills in order to undertake a range of tasks.
• Experience of organising and minuting meetings. (desirable)
• Willingness to learn and develop personal skills and qualifications.
• Experience of creating digital and social media content is desirable. (desirable)
• The successful applicant will be expected to undertake a DBS check.