Administrator (part time) Maternity Cover 1-year contract

Garsington Opera is seeking a highly effective administrator to join our office team. We are looking for an efficient, personable administrator with excellent secretarial and communication skills to provide support on administrative tasks and assist the Head of Learning & Participation of our community outreach work.

Background
Garsington Opera is a prestigious festival with performances in June - July at Wormsley, near Stokenchurch, producing four opera productions each year. Exciting partnerships have been established recently with the RSC, Rambert, the English Concert and Philharmonia Orchestra. This is a great opportunity to join a small, energetic team with the chance to be involved in a variety of tasks at a time of expansion and development.

Specification
Post Administrator (20 - 25 hours a week)
Reporting to Finance and HR Manager and Head of L&P
Salary £19,000 - £24,000 pro rata, depending on experience
Application deadline 5pm, 8th January 2021
Interviews 25th January 2021
Start date 1st March 2021

Ideally the 20 - 25 hours per week will be spread 4 or 5 hours each day across the week, with some flexibility within the office hours of 9.30-5.30, Monday–Friday in Great Milton, Oxfordshire, plus attendance at occasional evening events on site on the Wormsley Estate as well as in Oxford and London.

Responsibilities include:
Administration
• Assist Finance Manager with Rota Cloud
• Co-ordination of Seasonal Staff contracts
• Administration of Seasonal Staff payments
• Organisation of staff meetings including taking minutes
• General office administration, ordering supplies etc
• Other administrative tasks as required
• Company policy updates

Board Secretary
• Minute Secretary and administration of Board meetings and sub-committees usually held in London 3 - 4 times a year.

Learning & Participation Administration (4 - 5 hours a week)
Support the Head of L&P with the programme as requested, including:

• Act as the main point of contact for the GO Adult Company, responsible for communication, producing schedules etc
• Act as administrator on safeguarding matters and ensuring DBS checks are completed, as necessary.
• Manage the L&P diary of events on ArtsVision database and GO website
• Book venues, assist with audition process and produce scores and resource packs for L&P projects as required
• Assist fundraisers with information for L&P funding bids
• Set up and manage the Youth Company alumni scheme
• Ensure the staff and Board are informed of L&P activity
• Maintain and manage database of L&P contacts
• Deal with general enquiries from the public

Skills required

Essential
• Previous experience with minute taking
• Excellent organisational, administration, computer and Microsoft Excel skills
• Excellent communication skills, diplomacy and confidence in liaising with people
• Excellent time management, with ability to multitask, balancing and prioritising workload
• Ability to work independently and as part of a team
• Own transport essential

Desirable
• Previous experience working with a database
• A knowledge of and passion for music

To Apply
Please send a CV and covering letter of no more than one page outlining why you are interested in the position and your relevant experience to helen@garsingtonopera.org.
Or: Garsington Opera, The Old Garage, The Green, Great Milton, Oxfordshire, OX44 7NP