Admin Support Writer job description

Background

Tracey Welch is a creative photographer with almost 20 years' professional experience. Her clients include the BBC, Channel 4 and a range of commercial organisations, academic institutions and creative agencies. Alongside Tracey's commercial work, she is well known for her music photography which has featured in specialist publications - Q, Mojo, Kerrang - as well as mainstream press.

Tracey works all over the UK and internationally. She is based in Oxfordshire and Sheffield but spends a good deal of time on location.

Tracey is dyslexic and runs her business with support from an Admin Support writer, a role which is largely funded by the government's Access to Work scheme.

On some occasions, Tracey's Admin Support will communicate directly with clients and other contacts. However, in most instances the aim is to generate communication in a 'ghost' capacity, working closely with Tracey to develop a style of writing which fits her own voice.

Responsibilities

Reading aloud
You'll be required to read contracts, briefs and other written content to Tracey, face to face or over the phone, as required.

Proof reading
Where Tracey has put an email or quote together herself, you may need to check and amend this as appropriate.

General emails
You'll work with Tracey to deliver email correspondence for new prospects, existing clients and other contacts/colleagues.
Monthly web page updates
You'll be developing web copy from Tracey's general notes/bullet points to update the Blog, News, Project and Commission pages on Tracey's website. https://www.traceywelch.co.uk/
Monthly newsletter
Tracey's newsletter, the Shutter, is set-up on a pre-designed Mailchimp template.
Working with Tracey, you'll be required to deliver a new edition each month. Stories are linked directly to the latest web pages, with links encouraging readers to click through to the site. Additional copy helps to further engage readers and offer some monthly context. There are also links to Tracey's social media pages. You'll need to refresh the newsletter distribution list regularly with any new contacts.

Contracts and briefs
These include everything from financial documents to tender specifications. Generally, e-documents will need to be read aloud to check requirements and actions - legal, creative, logistical and otherwise.

Proposals and quotes
In response to tenders and job specs, you will work closely with Tracey to prepare proposals and quotations. These may include additional elements of shot lists, approach outlines and risk assessments.
Wherever possible, the aim is to achieve standard formats with 'pick and mix' content which Tracey can use to populate the various documents.

Photography agencies and Competition entries
You will support Tracey in finding and pursuing appropriate opportunities to showcase and promote her work, including competitions. This work includes elements of online research, where Tracey will find it challenging to access the various competition or agency requirements. Support will include submission of image and project descriptions.

Arts Council England and other funding opportunities
You will work with Tracey to create, submit and manage comprehensive and compelling applications for funding.

Environmental and other policies
Tracey Welch Photography has a number of policies which are required for working with local government and universities. Working with Tracey you will review these on an annual basis to ensure that they are in step with latest recommendations and regulations.

Industry specific PDF promos and case studies
These are key elements of Tracey's promotional strategy, showcasing her expertise in specific areas (eg portraits, event coverage) or industries (eg property, engineering, academia). You will support Tracey in creating and updating these as required.

General website updates and other ongoing content
Working with Tracey, you'll ensure that web and other written content (biographies for example) are kept fresh and relevant.

Social and professional media platforms
Occasionally, you may be required to support Tracey in messaging contacts through, for example, LinkedIn.

Essential skills and qualifications

• Educated to degree level (or proven industry experience in a relevant field)
• Effective communicator
• Excellent writing and comprehension
• Ability to collaborate
• Ability to work independently
• Meticulous approach
• Interest, and preferably experience, in photography and visual arts
• Willingness to work flexibly

Time commitment and fees

The monthly rate for this role is £576.

Timings for delivery of the work will involve some flexibility. It is difficult to specify particular days of the week as Tracey's freelance work commitments will always take priority and these will vary. However, it is often possible to split work across half days and at least 30% of the role is delivered on an ad hoc basis.

Some of the work will be delivered face to face and some remotely.

The current round of funding is in place until the end of 2024.

The role might suit...

A freelance marketer or someone looking for a part time writing role.

If you enjoy the worlds of music and photography, then you'll find working with Tracey really enjoyable and inspiring.

Additional info

To ensure continuity of support, there will be a handover period working with Tracey's existing writer. This will include advice on how to complete monthly Access to Work Admin forms and invoices.