The Bar & Functions Coordinator will support the Front of House (FOH) Management in quality stock control, maintaining a high level of presentation across all retail areas and stock rooms. To ensure a smooth running and set up of room bookings and functions.
Operations
1. Manage stock control, maintaining sufficient stock levels and accurate records.
2. Responsible for deliveries and stock rotation with capacity to learn the process of stock ordering and paperwork completion.
3. Ensure that all bar and cellar equipment is kept in full working order, cleaned and maintained regularly with a record kept and any issues reported to Management.
4. Report and process any wastage that occurs through the Zonal Till System.
5. Work alongside the FOH Management to ensure excellent level of presentation across all the retail points within Oxford Playhouse and Burton Taylor.
6. Acting as a bar assistant where required for performances.
7. Ensure all equipment and uniforms required by the Front of House Team are available and maintained in good working order.
8. Assist the Front of House Management with induction training as required for new bar staff members.
Room Bookings/Functions
1. Lead on room set ups for any room bookings or functions booked by Management.
2. Work alongside Front of House Management and Catering Supervisor on the delivery of food and beverages for events and room bookings.
3. Ensure all equipment is in good working order and available for events.
4. Look at ways to improve room capacities and layouts.
5. Provide high level customer service and assistance to clients and staff during events.
6. Oversee the completion for event sheets showing accurate stock figures.
7. Act as a main contact and provide assistance on the day of bookings, ensuring visitors are aware of emergency procedures and security of the venue.
Health & Safety
1. Report any incident that occur whilst on duty accurately, following report procedure, bringing these to the attention of FOH Manager (or H&S Officers in their absence).
2. Be a designated FOH Fire Marshall responsible for the safe evacuation of visitors and staff in FOH areas in the event of an emergency; liaising with emergency services and BOH Marshall as required.
3. Maintain a competent knowledge of the Fire Alarm system.
4. Act as a key holder for the venue, responsible for opening and closing of the building in conjunction with other key holders, as schedule dictates.
5. Maintain knowledge of and ensure adherence to licensing, health & safety legislation, EHO Standards and any other applicable legal obligations.
6. Complete and provide any training sessions required by the company associated with the performance of your role and the venues policies and procedures.
Other
1. To carry out any further duties as reasonably requested by the Front of House Manager, Deputy Front of House Manager, or Senior Management representative.
2. Act as an ambassador for the Playhouse, advocating on behalf of the organisation.
3. Uphold the company’s policies and procedures, with option to volunteer for cross organisational working groups i.e. Green Team, Equality, Diversity and Inclusion